Dismantling Information

Dismantling Information

To ensure the dismantling of the exhibition proceeds as smoothly as possible, please observe the following information.

Move Out Times
Move Out Shell Scheme Exhibitors & Space Only Product Removal
Tuesday30th July3:30pm - 10:00pm
Space Only Contractor Move Out
Tuesday30th July5:00pm - 10:00pm
Space Only, Large Machinery & Official Contractor Move Out
Wednesday31st July7:00am - 4:00pm

The exhibition closes at 3:00pm on Tuesday 30th July.

Move-out will not commence until the halls are clear of visitors and it is safe to do so.  Under no circumstances will children 15 years of age and under be allowed in the halls or on the loading dock during move-out.  An announcement over the PA system will inform you when it is safe for move-out to commence. In the interests of Occupational Health & Safety no product (and out of courtesy to your visitors), furniture or stand dressing materials may be removed from the exhibition before 3:00pm.  Security guards will not allow you to pack up and leave prior to the show close at 3:00pm.

The loading dock will be closed to all vehicles until approximately 5:00pm.

This is to allow for the distribution of empty pallets and packing materials back to stands. Entry to the loading dock will be via a service road from Glenelg Street.  Only vehicles over 1.8m high can access the loading dock, all other vehicles will be directed to the car park located under the venue.  Vehicles under 1.8m can access the hall from the BCEC Car Park utilising lifts 2 and 3. Exhibitors with small hand carried items are encouraged to use the car park below the exhibition centre and exit via the front of the halls to prevent being delayed on the loading dock.

PLEASE NOTE: We anticipate delays on the dock during the move-out.  The above-mentioned times are an approximate guide only.

Safety Precautions

  • Safety Vests must be worn during move out. Move out will not commence until all visitors have left the venue and all exhibitors are wearing a safety vest;
  • Trolleys are permitted on the concourse and can be taken through the front doors during move out;
  • No open toe shoes are permitted to be worn during move out. Please ensure appropriate footwear is worn by all staff dismantling your stand otherwise you will be asked to leave;
  • Children 15 years of age and under will not be allowed in the pavilions or loading dock during Move Out. No exceptions;
  • Consumption of alcohol is prohibited during move out. Move out will not commence until all consumption has ceased.

Move Out will not commence and the loading dock doors will not be opened until these precautions are complied with.  Failure to adhere to these instructions will result in a slower move out for all.

Power

Power to the stands will be switched off half an hour after the show closes, please make sure all transactions reliant on power are completed by this time.

Loading Dock Access

Access to the loading dock will be via Loading Dock Hall 4 at the rear of the hall. Exhibitors will have access to the loading dock at approximately 5.00pm.  Until this time, items may only be hand carried through the concourse doors at the front of the hall and transported to the car park via Lift 2 or 3 To access the loading dock exhibitors will be provided a move out time via the Move Out Schedule (emailed out 7 days prior to the show). Please contact Our Operations Manager for more information on your move out time.  Cars are permitted to stay on the loading dock for a maximum of 15 minutes. If you think you will require more than 15 mins loading time, please liaise directly with Operations

Please note that local authorities may ask vehicles to move on if they are queuing on the road for lengthy periods of time. Vehicles must not be left unattended in the queue at any time.

Security

For security purposes it is recommended that all valuable, portable items, product and stand dressing materials are removed from the exhibition halls by 8:00pm Tuesday 30th July.  Please ensure all items are removed from hired furniture as it will be removed overnight. Should you foresee any difficulty complying with this policy please contact the Organiser’s Office

Stand Building Materials and Product

All remaining space only exhibits and stand building materials must be completely removed from the exhibition no later than 4pm on 31st July. NO EXCEPTION.

Stand dismantle and removal of product and build materials is the responsibility of the exhibitor and/or their stand builder. Any stand or product that is left by the exhibitor without instruction at the completion of move out will be dismantled by the organiser. All associated labour, fork lifting, rubbish removal and storage costs will be borne by the exhibitor.

If you have not organised a courier to collect your goods before midday on Wednesday 31st July, please contact Agility who will be able to assist with the movement and interim storage of your goods.

If you are using alternate freight forwarder to collect your goods from the exhibition, these need to be packed and clearly labelled with a signed consignment note and left on your stand space.  All items must be collected by the move out times detailed above.  If your freight forwarder is not able to collect the items by this time, please see Agility for storage options.  Any items not removed from the venue by the times above will be considered rubbish and disposed of.  Costs may be incurred for disposal.